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Enhancing Project and Portfolio Management with Microsoft Solutions

Improving visibility, collaboration, and strategic alignment through Microsoft Project Online. 

Outcomes

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    Location

    Canada

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The Business Challenge
Challenge

The existing PPM environment had limitations in scalability, collaboration, and reporting. The medical center required:

  • A comprehensive health assessment of its current Project Server environment.
  • Recommendations for aligning project management practices with organizational goals.
  • A modernized solution capable of supporting a large and diverse user base.
The Strategy
A Smarter Way to Manage Growth

A consulting partner conducted a thorough discovery process, including extensive stakeholder interviews, to assess the state of the PPM environment. The approach included:

  • Delivering a Project Server 2013 Health Assessment Report with actionable recommendations.
  • Designing an optimized solution to enhance performance and scalability.
  • Recommending migration to Microsoft Project Online, with tailored licensing to meet various user needs.
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Solution
The Solution That Connected It All

The implementation involved:

  • Migration from Project Server 2013 to Microsoft Project Online.
  • A proof-of-concept to validate the migration strategy.
  • Deployment for approximately 350 users with varied access levels (Essentials, Professional, and Premium).
  • Comprehensive training for key members of the PMO.
  • Activation of ongoing managed services to support adoption and continuous improvement.
Outcomes

The migration and enhancements delivered measurable benefits:

  • Increased Efficiency: Streamlined processes improved overall productivity.
  • Enhanced Collaboration: Centralized tools enabled better coordination across teams.
  • Scalability: The new platform accommodated growth and evolving needs.
  • Optimized Resource Utilization: Improved planning and allocation of resources.
  • Cost Savings: Tailored licensing minimized unnecessary expenses.
  • Continuous Improvement: Training and managed services supported long-term success and change management.
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Conclusion

By migrating to Microsoft Project Online and implementing the recommended enhancements, the PMO established a modern, scalable, and efficient PPM environment. The initiative not only improved current operations but also positioned the organization for future success through better visibility, collaboration, and strategic alignment.

PPT Sofware

Let’s Talk About Your Project Portfolio Management Goals

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    Gain unified visibility across every project to makefaster, more confident business decisions.

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    Simplify complex reporting with automateddashboards that highlight progress, risks, andoutcomes instantly.

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    Improve budget accuracy through clear cost tracking and integrated financial oversight.

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    Empower collaboration by connecting teams and aligning priorities in one shared workspace.

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    Turn project data into actionable insights that drives marter strategy and consistent performance.

Reach out now for consulting on project portfolio management services!